AI can take work off your team's week. To know if it is worth it, count that work and put a price on it.
The math
ROI means return on investment. It compares what you get back with what you spend.
ROI = (value back − cost) ÷ cost × 100
Most of the value is hours. Count the hours a task takes each week, then price each hour.
Miami office pay is $23.73 an hour. That is the U.S. Bureau of Labor Statistics figure for office and admin work in the Miami area, May 2025.
Cost is what you pay to build it and run it.
Fewer mistakes and faster replies count too. They are harder to price, so start with hours.
Example. Names and numbers are made up. Rivera Gómez CPA spends 6 hours a week chasing clients for tax papers. At Miami office pay, that is $142 a week. If an AI hire takes 5 of those hours, it gives back $119 a week.
Tasks worth handing off
Good tasks to hand to AI share a few traits:
- They happen each day or each week
- They follow the same steps each time
- They take real hours from your team
- People make mistakes when they rush
Wait on a task when:
- Each one needs your judgment
- The rules change each month
- It happens only a few times a month
- Customers expect to talk to you
When you see a return
A simple task can be running within days. Bigger jobs take weeks to build.
Give it a few weeks of real use before you judge it. Then count the hours again.
A task done once a month gives back little, even when it works.
Costs that people forget
- Time to show your team the new way of working
- Linking the AI to the tools you already use
- Cleaning up messy data so the AI can read it
- Fixing the odd cases it gets wrong in the first weeks
- Your own time while it is set up
When you guess the hours saved, use the low end of your guess.
Go or wait
Go when:
- The hours are worth more than the cost
- The task happens each day or week
- The steps are written down, or easy to write
- Your team wants the help
- The data is already in one place
Wait when:
- The hours are worth less than the cost
- The steps change all the time
- It needs your judgment each time
- The data sits on paper and in inboxes
Compare the hours with the price. Partner is our smallest Membership Level. It is $375 a week, billed $1,500 every four weeks. That is less than 16 hours of Miami office pay a week. This compares price only.
Not sure? Start with one task and measure it for a month.
Should you hand this task to AI?
- Does the task happen each day or each week?If yes, keep going. If no, it may not be worth it.
- Does it follow the same steps each time?If yes, it is a good fit. If no, write the steps down first.
- Do mistakes happen when people rush it?If yes, count the cost of those mistakes too. If no, count hours only.
- Is the data in one place?If yes, it is faster to set up. If no, plan time to gather it.
- Are the hours worth more than the cost?If yes, go ahead. If no, wait or pick a bigger task.
