Bid reading
Ortega Paving
- Read every page and change
- Found the due date and the forms
- Wrote one page with page numbers
Waits for you
Your call to bid, and every number
ApproveApprovedAI hires
AI hires that do real work. A person still approves what matters.
Each AI hire does part of a job from start to finish. We build it, run it and fix it. Here is what they can do today.
Example. Names and numbers are made up.
48 hoursYour first AI hire works within 48 hours of access.
+1We add one more AI hire each quarter.
IncludedAI hires never cost Upgrade Points.
What they do. Pick your business to see yours.
Open one to see what it works with, and what a person still approves.
Show AI hires for
Bid package readingReads long bid packages and gives you a one-page summary to decide on.
A person checks its workCan be your first AI hire
- What it does
- Reads each bid package and every change sent after it. It pulls out the work, how much of each item is needed, the deadlines and the forms you must send, then writes a one-page summary with page numbers and a draft list of materials.
- Works with
- Email or a shared drive
- Spreadsheets
- A person approves
- The decision to bid, and every number.
- What it leaves to you
- It does not decide whether you bid. It can misread scanned drawings, so you check the numbers.
You see a demo on your Plan call.
Estimate follow-upFollows up on the quotes you sent and tells you who is ready to book.
A person checks its workCan be your first AI hire
- What it does
- Checks in on each quote you sent, on a schedule you pick, and answers the customer's questions about it. It tells you when someone is ready to book and stops as soon as a customer says no.
- Works with
- Your job software or customer list
- Texting
- A person approves
- Discounts and changes to what the job includes.
- What it leaves to you
- It does not change a price or offer a discount. Those stay with you.
You see a demo on your Plan call.
Quote drafts from photosTurns job-site photos and a voice note into a draft quote for you to check.
A person checks its workCan be your first AI hire
- What it does
- Reads your job-site photos, a short voice note and your price list. It writes a draft quote line by line and lists what it assumed.
- Works with
- Your price list
- Your job software
- A person approves
- Every quote, before it goes to the customer.
- What it leaves to you
- It does not send quotes. Any measurement it takes from a photo is a draft until you check it.
You see a demo on your Plan call.
Intake and document collectionCollects the forms and documents you need from each new client.
A person checks its workCan be your first AI hire
- What it does
- Sends intake forms, checks them for missing answers and follows up for IDs, signed forms and the other documents you ask for. It files each one and tells you when a client's file is complete.
- Works with
- Your forms
- E-signature
- Document storage
- A person approves
- Your terms, and any question that needs a professional's answer.
- What it leaves to you
- It does not give advice or agree to terms for you.
For clinics and med spas
- What it does
- Sends intake forms, checks them for missing answers and follows up for IDs, insurance cards and signed consent forms. It files each one and tells you when a patient's file is complete.
- A person approves
- Your policies, and every medical question.
- What it leaves to you
- It does not give medical advice, and it takes health details only on a setup covered by a business associate agreement.
For law and accounting offices
- What it does
- Sends intake forms, checks them for missing answers and follows up for IDs, tax documents and signed engagement letters. It files each one and tells you when a client's file is complete.
- A person approves
- Engagement terms, and anything that reads as legal or tax advice.
- What it leaves to you
- It does not give legal or tax advice or agree to terms for you.
You see a demo on your Plan call.
Invoice remindersReminds clients about unpaid invoices and tells you what they say.
A person checks its workCan be your first AI hire
- What it does
- Watches for overdue invoices, sends reminders on a schedule and answers questions like "Can I pay on Friday?" It logs every reply and sends anything unusual to you.
- Works with
- QuickBooks or your billing software
- Payment links
- Texting
- A person approves
- Payment plans, write-offs and final notices.
- What it leaves to you
- It does not agree to a payment plan or send a final notice without you.
You see a demo on your Plan call.
Month-end books prepGets your books ready for your accountant each month.
A person checks its workCan be your first AI hire
- What it does
- Checks the money in your books against the money Stripe or PayPal sent you and flags anything that differs. It writes a plain-English summary of what came in and what went out, and builds the packet for your accountant.
- Works with
- QuickBooks
- Stripe or PayPal
- A person approves
- Every entry, and your accountant signs off.
- What it leaves to you
- It does not file taxes, give tax advice or post an entry you have not approved.
You see a demo on your Plan call.
Inbox sorting and reply draftsSorts your shared inbox and drafts replies for you to send.
ProvenCan be your first AI hire
- What it does
- Sorts your shared inbox, drafts replies and flags urgent mail. Bills go to whoever keeps your books.
- Works with
- Gmail or Outlook
- Your contact list
- A person approves
- Every email, before it is sent.
- What it leaves to you
- It does not send email on its own. Every reply waits for you.
You see a demo on your Plan call.
Confirmations and rebookingConfirms appointments and sign-ups, and fills open spots from your waitlist.
ProvenCan be your first AI hire
- What it does
- Sends confirmations and reminders, and moves a booking when someone asks. When a spot opens, it offers it to the people on your waitlist.
- Works with
- Your scheduling system
- Texting
- A person approves
- Exceptions to your policies.
- What it leaves to you
- It does not make exceptions to your policies. Those requests come to you.
For clinics and med spas
- A person approves
- Exceptions to your policies, and every medical question.
- What it leaves to you
- It does not answer medical questions, and it sends health details only on a setup covered by a business associate agreement.
You see a demo on your Plan call.
Staff questionsAnswers your staff's questions from your own handbook and procedures.
ProvenCan be your first AI hire
- What it does
- Answers your team's questions in Slack, Teams or a text from your procedures, menu notes and handbook. Each answer shows the page it came from.
- Works with
- Your documents
- Slack, Teams or texting
- A person approves
- HR and legal questions, which go to you.
- What it leaves to you
- It does not answer HR or legal questions, and it is only as current as the documents you give it.
You see a demo on your Plan call.
Website chatAnswers questions on your website and sends you each visitor's request.
ProvenCan be your first AI hireLive now
- What it does
- Answers visitors on your website in English or Spanish from your own facts. It writes down what each visitor needs so you can follow up.
- Works with
- Your website
- Your customer list
- A person approves
- Any promise of a price or a date, and anything your facts do not cover.
- What it leaves to you
- It does not make promises for you or guess at an answer; it passes the question to you instead.
Review requests and repliesAsks each customer for a review after their visit and drafts your replies.
ProvenCan be your first AI hire
- What it does
- Asks for a review after each visit or sale and drafts replies to new reviews. It tells you right away when a bad one comes in.
- Works with
- Your booking or sales system
- Email or texting
- Google Business Profile
- A person approves
- Replies to negative reviews.
- What it leaves to you
- It does not write reviews, ask only the happy customers, or put a customer's private details in a reply.
You see a demo on your Plan call.
Social postsWrites a week of posts from your photos for you to approve.
A person checks its workCan be your first AI hire
- What it does
- Drafts a week of posts in your voice from your photos and calendar. Once you approve the batch, it schedules them.
- Works with
- Your photo library
- Facebook and Instagram
- Google Business Profile
- A person approves
- Each week's batch, before anything posts.
- What it leaves to you
- It does not post a person's face or address without their consent, or make a claim you cannot back up.
You see a demo on your Plan call.
Phone answeringAnswers your business line while you work and tells you what each caller needs.
ProvenCan be your first AI hireLive now
- What it does
- Picks up when your line rings, says it is an AI, and answers in English or Spanish from your own facts. It writes down each caller's request, rings you when a call cannot wait, and keeps a short summary of every call.
- Works with
- Your phone line
- Your customer list
- A person approves
- Prices that are not on your list, refunds, and any question your facts do not answer.
- What it leaves to you
- It does not make up a price or answer what your facts do not cover. Those callers hear back from you or your team.
For clinics and med spas
- A person approves
- Prices that are not on your list, refunds, and every medical question.
- What it leaves to you
- It does not answer medical questions or make up a price, and it takes health details only on a setup covered by a business associate agreement.
Missed-call text-backTexts back the callers you could not pick up and finds out what they need.
Proven
- What it does
- When a caller hangs up or reaches voicemail, it texts them back and asks how it can help. Then it books a time or writes down the request for you.
- Works with
- Your phone line
- Texting
- Your calendar
- Your customer list
- A person approves
- Anything beyond booking a time or taking a request.
- What it leaves to you
- It does not give prices or text anyone who has replied STOP. Other questions come to you.
Texting starts after carrier registrationYou see a demo on your Plan call.
Each one does its part. Then it waits for you.
The orange line is where it stops. Past that line, you decide.
Bid package reading
Reads long bid packages and gives you a one-page summary to decide on.
A person approves The decision to bid, and every number.
Invoice reminders
Reminds clients about unpaid invoices and tells you what they say.
A person approves Payment plans, write-offs and final notices.
Intake and document collection
Collects the forms and documents you need from each new client.
A person approves Your terms, and any question that needs a professional's answer.
Social posts
Writes a week of posts from your photos for you to approve.
A person approves Each week's batch, before anything posts.
Review requests and replies
Asks each customer for a review after their visit and drafts your replies.
A person approves Replies to negative reviews.
Inbox sorting and reply drafts
Sorts your shared inbox and drafts replies for you to send.
A person approves Every email, before it is sent.
What it costs. Less than 16 hours of office pay a week.
Partner is $375 a week, billed $1,500 every four weeks. It covers your AI hires and keeps everything we build running. A 40-hour office week in Miami costs $949.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025
Sometimes you do not need one. Your plan says so.
If a cheap tool you can set up yourself does the job, your AI Plan says that. We cross out what you do not need to buy.
Some jobs are not ready for AI yet. We leave those off this page.
Example. Names and numbers are made up.
Questions about AI hires.
Call Maya for anything not on the list.
Call Maya, our AI
(786) 791-5046Prefer to type?
What is an AI hire?
It is a job an AI does for your business. It can read long documents, follow up on estimates, chase invoices or answer calls. We build it and run it.
It does part of a job, so your team gets hours back. A person still approves what matters.
How soon does my first AI hire start working?
Within 48 hours of getting access to your systems. It comes with every Membership. It works by voice, web chat, email or inside your business.
Texting starts once your number is registered with the phone companies. That takes about one to two weeks. You get one more AI hire each quarter.
What happens if the AI hire gets something wrong?
You approve what matters, like a bid and every number in it. Medical, HR and legal questions come to you. Your AI hire does not answer them.
We check in with you on day 14 and day 30. We keep fixing and running everything we built.
Who pays for AI usage, like voice minutes and texts?
You do, through your own accounts or a prepaid balance we manage. Usage never comes out of your Upgrade Points. Those are your Level’s pool for new work.
We set a monthly limit with you on the Plan call. Maya warns you twice before you reach it.
Where does my customers’ information go, and who can see it?
Your domain, content and data are yours from the start.
Our Privacy Policy says what we collect and how we use it. Ask us anything about your customers’ data on the Fit call.
What if it is late or does not work?
The 48-Hour Hire Guarantee covers it. Your first AI hire works within 48 hours of access, by voice, web chat, email or inside your business. If not, we keep working for free. You may also leave within 30 days of signing. You then pay no Onboarding fee and we refund the last four weeks you paid ahead.
Does your AI hire talk to customers? Then you pay the second four weeks only after it handles its first real one.
Your part: give us access, send your content and come to the Kickoff call. Have your approver answer within one business day. Keep the day-14 and day-30 check-ins.
Julio DiazFounder
Christian MoranOperations & Client Support
Get your free AI Plan. We write it. Then we build it and run it.
Tell us about your business and talk with Maya or one of us. Within 48 hours, we walk you through your written plan. It is free, and it says what not to buy.